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This job ad has been posted over 40 days ago...

Double Negative

Job Title: Administration Assistant
Department: Human Resources
Location: Singapore

Reports To: Head of Human Resources (based in London)

Key Purpose of the Job:

Provide administrative support to Double Negative’s Singapore office of approximately 50 - 100 staff.

Needs to Do

• First point of contact for all holiday, sickness and weekend work, collation, processing and recording ready for submission to payroll
• Maintaining and replenishing stationary and food supplies
• Scheduling meetings for Supervisors internally and externally
• Liaising with, managing and coordinating external contractors on building facilities
• Preparing contracts and offer letters and ensuring correct records on the HR system
• Compiling payroll
• Budgeting and coordinating social events
• New starter process – inductions, collating relevant paperwork including copies of passports and new starter forms, collating and creating personnel files
• Responding to general enquiries into the department
• Processing leavers
• Recruitment administration – uploading adverts on external websites, processing job applications and recording them on the database

Needs to Know

• Strong interpersonal /communication skills and action orientation
• Administration experience
• Ability to see the bigger picture and operate accordingly
• Strong Word and Excel skills, knowledge of File Maker Pro and MS Project an advantage

Needs to be

• Strong customer service attitude
• Pro-active and confident
• Able to work with minimal supervision
• Impeccable attention to detail
• Adaptable
• Accept change

Measures of Performance

• Customer relationships
• Accuracy
• On time delivery
• Continuous improvement

We would be interested to see a copy of your latest CV. Please send these to:

The Recruitment Team
Double Negative Singapore
Connexis South #07-01
Fusionopolis
1 Fusionopolis Way
Singapore 138632

or alternatively, you may email it to jobs@dneg.asia

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